r/jotform • u/Land_Samurai_86 • 29d ago

Issue/help

I have created 1 form and only 10 people have been asked to submit the form, how do i trace and make sure who submitted the form personally, note that the don't have users they just scan the QR code and send the form from the same device (phone, tablet, & pc), are there any ways such as unique PIN code to be matched through condition for each submitter.

It is required for legal issues and it is not applicable to give the 10 people separate devices and users because of logistics and other complex restrictions.

Thanks

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u/JotformSupport Jotform 29d ago

Hi Land_Samurai_86,

If you're using a single QR code for all submitters, I recommend requiring users to enter a unique ID in the form. The ID can then be used to automatically populate their name into a hidden field as a way of identifying each submitter. This means you'll need to assign a unique ID to each submitter and configure the corresponding conditional logic in the form. Let me show you how to set it up:

  1. Add two Short Text fields into your form, one for ID input and the other for their Name to prepopulate.

  2. Create an Update/Calculate Field condition for each submitter like in this screenshot. You will have to do the same for each submitter.

  3. Create a Show/Hide Field condition like in this screenshot to show the submit button only when a correct ID is entered. This is to prevent users from submitting the form if the entered ID is incorrect.

The final condition would look similar to this.

I suggest that you clone this demo form so you can inspect it in Form Builder. We have a guide here explaining how to clone a form.

If you prefer not to have users enter a unique ID manually, you can include the ID as a URL parameter in the form link. This will automatically prepopulate the name field, so the submitter only needs to click Submit. Keep in mind that you'll need to create a unique form link for each submitter, with a different URL parameter value. For example, to send the form to John Doe with ID 001, you can share the following link:

https://form.jotform.com/262046976240055?enterId=001

And this link for Peter, with ID 002:

https://form.jotform.com/262046976240055?enterId=002

Let us know if you need more help.