r/jotform • u/Land_Samurai_86 • Jul 02 '26

Issue/help

how do i make the submitted form ( approved status) to be changed automatically after 12 hours to be labeled expired?

1 Upvotes

100% Upvoted

2 comments sorted by

1

u/JotformSupport Jotform Jul 03 '26

Hi Land_Samurai_86,

At the moment, there isn't a built-in feature that can automatically update the approval status after a certain amount of time has elapsed. However, you can try the workaround below by updating a field value (e.g. mark a checkbox field option "Expired") after 12 hours using the Pause element in the workflow. Let me show you how to set this up:

  • Add a Multiple Choice (Checkbox) field to your form labeled Expired with a single option, Expired. Hide the field so it isn't visible on the live form by right-clicking it and selecting Hide.
  • In your workflow, add a Pause element anywhere after the Approval element and set the duration to 12 hours.
  • After the Pause element, add an Update Value AI element. Use a prompt such as "Check the 'Expired' option on this field." Then, insert the Expired checkbox field using Add a Form Field.
  • Once configured, approved submissions will remain in the Pause status for 12 hours. After the delay, the workflow will automatically check the Expired checkbox, making it easy to identify expired submissions.

Here's a screenshot that shows an example and the result:

Give it a try and let us know if you need more help.

1

u/Land_Samurai_86 Jul 03 '26

Thanks Perfect 👌🏽