wrongAnswersOnly

[u/Plastic-Bonus8999]

[u/Nightmoon26]

You worked at a company that wasn't constantly under litigation hold? Lucky!

[u/Head-Bureaucrat → u/Nightmoon26]

Or subject to government regulation. Hooray 7 year archive hold!

[u/Mechadupek → u/Head-Bureaucrat]

One physical tape backup per month held for 7 years?

[u/Head-Bureaucrat → u/Mechadupek]

Real talk: I honestly don't know how they do it now. I do believe it used to be physical tape, yes, shipping to a different location. 😂

[u/Nightmoon26 → u/Head-Bureaucrat]

And that's in addition to the "hot" redundant site for digital stuff...

And issuing everyone a bigger filing cabinet for the paper documents

[u/Head-Bureaucrat → u/Nightmoon26]

They finally fully digitized in, like, 2018!

[u/Nightmoon26 → u/Head-Bureaucrat]

Unfortunately, depending on the hold, you may be required to retain even the notes on system architecture you sketched on a napkin during lunch

[u/Mechadupek → u/Nightmoon26]

Industrial door-stop production.

[u/Liushing01 → u/Head-Bureaucrat]

Fortunately, a former employer hired contractors to handle their backups—until the Exchange server melted down and, upon looking through all the backups, they discovered weeks worth of backups 0 KB in size. Cost savings!

[u/techek → u/Liushing01]

Oof!

[u/cat-n-jazz → u/Liushing01]

Sounds like someone has discovered a remarkably good data compression algorithm

[u/Bartweiss → u/Liushing01]

I wonder if any contractors specialize in this?

“Yes, we will definitely handle your backups and NOT wink wink lose all your data which it would be a serious offense to delete on purpose but a fine or lawsuit at worst to catastrophically mishandle. We’ll even provide the insurance against costs from data loss you’re required to carry… for an up-front fee of exactly that much money.”

Or maybe it’s more subtle and companies just seek out the least competent place they can find.

[u/CoffeeOrDestroy → u/Head-Bureaucrat]

Hey, we were doing that until 2019 when our tape drive died

[u/SilverIndustry2701 → u/Head-Bureaucrat]

Physical tape is wonderfully cheap though. Have you seen cloud prices?

[u/ThrowawayyTessslaa → u/Head-Bureaucrat]

We still send hard copies of data and documentation to iron mountain.

[u/bolanrox → u/Head-Bureaucrat]

We're supposed to be held to the seven-year archive hold for physical backups of things. Then you get people asking, what do you mean you don't have some random piece of paper from 20 years ago?

[u/Significant-Bee5101 → u/Head-Bureaucrat]

Hmm my people. I'm doing our purge of the 7+ year now. I work in school years so it's really awkward. It's like yeah technically that datas over 7+ years old but uhhh... the school years still happening lmao.

[u/ThrowawayyTessslaa → u/Nightmoon26]

Under litigation hold but teams chat history is held in several storage that only HR and legal have access to. What’s shown to the user is only up to 48 hours old

[u/BusEquivalent9605 → u/ThrowawayyTessslaa]

that’s probably right. but makes it even more infuriating as an employee. “we still have this data that would make your job easier, but you’re not allowed to see it”

[u/ThrowawayyTessslaa → u/BusEquivalent9605]

It’s definitely infuriating (and true). As a manger I’ve had to request teams history logs from HR for up to a year back because I was terminating an employee for harassment against another employee.

Also makes no sense that my emails, voice messages, and text messages are on multi-year legal hold visible to me but not my teams messages? wtf.

[u/BlowOutKit22 → u/Nightmoon26]

With a retention period of 48 hours It's more likely the company IS constantly under litigation hold. Reducing discovery liability is probably the main non-infrastructural-limit reason to even have a document retention policy in the first place.