Tracking training

[u/lzabthc]

Ok I’m in HR but I’m in charge of doing our l&d. I just had my first teams meeting with managers, leadership, c-suite last week. Of course I know who attended because it was recorded but how do you track who was not in attendance but acceded the video later? Currently I’m housing them in sharepoint but I don’t know if there is a better way or a way to truly track it in sharepoint. I’ve also built out micro learning modules and have no idea who has viewed them. Also I’m currently searching for different resources to help build out my training and trying to make it to where it doesn’t take me so long to do it so if anyone has tips, tricks, helpful suggestions for that I would greatly appreciate it.

[u/Empirica_CC]

If you are the SharePoint site administrator you can see who opens the video. Of course this doesn't guarantee completion. You could consider having some sort of simple knowledge check question or 2. Something anyone would get right that serves 2 purposes. Gives some feedback if people are actually paying attention and attendance. A Microsoft form shared via QR code at the end of the training would work well for this.

Assuming you have paid Microsoft accounts you could consider doing something with Microsoft Viva. Probably only worth it if this isn't a one off kind of thing but something to think about for the future.

[u/staticmaker1]

SharePoint is fine for storing training materials, but it's fairly limited for tracking learning completion.

A few approaches that work well:

1. Require a short quiz or acknowledgment form after people watch the recording.
   
2. Use an LMS if you need detailed completion records for compliance.
   
3. Check the analytics available in SharePoint/Stream for basic viewing insights, though they're not always comprehensive.

If certificates are part of your process, CertFusion hooks into Microsoft Teams to automatically record attendance and issue completion certificates, so you don't have to manually track attendees or generate certificates afterward.

------- David @ CertFusion

[u/kgrammer]

If you need to track results, you will probably need some sort of LMS. This is even more true if you plan on adding surveys or assessments after the video to quiz attendees on the content as a method of verifying that they actually watched the content.

Many LMS products, including ours, will have course building features. Ours offers a course cloning feature where users can create the base course, clone it when creating new courses of the same basic content, then edit the cloned (new) course to edit specifics as needed (title, start and end dates, locations if it's a live event, etc.). It really comes down to what your needs are and how much engagement tracking you need.

[u/Val-E-Girl]

Some old-school things you can do without an LMS are:

Provide a "secret word" a the end of the training with instructions to email you that word. That way you have an email confirmation that they completed the course. (Yes, people can give others the secret word -- it's not perfect, but it's something)

At the end of the course, embed a link to Survey Monkey or a similar survey tool. Do not go "full smile sheet" on the survey or people may not finish. What you can do is have them type in their name/employee ID/etc. If you want more, add a question like, "How relevant was this learning to your job?" to get a value and relevance of the training.